City Clerk's Office
The City Clerk’s office oversees all City records and serves as the primary public contact for the City. The City Clerk coordinates the preparation of the City Council agendas, takes the official minutes of Council meetings, notices all public hearings and official meetings, and coordinates with County officials for City Council and local elections. The City Clerk is responsible for Brown Act compliance for all public meetings and ceremonial and procedural functions of the City Council. The City Clerk maintains the Council Policy Manual, rosters for all Council-appointed Boards and Commissions, roster for Standing and Ad Hoc Committee assignments, and the Council Agenda Schedule.
Public Records Act Requests
About the Right to Access Records
The public has a fundamental right to access information concerning the conduct of the people's business. Any City record that is requested will be provided for review unless it is exempt under the law, or unless it is in the public's best interest that the record not be disclosed, such as for property negotiations, personnel matters and the like.
The California Public Records Act (CPRA) ensures public access to public records from state agencies and local government. It is similar in purpose to the Federal Freedom of Information Act (FOIA).
How to Request Public Records
Public Records can be requested in writing, via the mail, email, or fax. Requests may also be made verbally on the phone or in person. However, to avoid confusion and to make certain that you obtain the records you want, it is best to put your request in writing. Try to be as clear as possible when requesting records and put date limits on your request. If you are uncertain as to what you are looking for, City staff can often assist you in defining your search.
Fees & Charges for Duplicating
The City does not charge for the time and costs incurred in searching for, locating or collecting records. However, the City may charge for the actual costs of duplicating paper records. The current fee is 30 cents per standard 8.5" x 11" page.
Please direct your request to:
Terrie Gillen, City Clerk
922 Machin Avenue
Novato, CA 94945
It is the duty of the City Clerk to conduct Municipal Elections in accordance with the Municipal Code, California Elections Code and Political Reform Act. The City Clerk provides guidance to candidates in meeting their legal responsibilities before, during and after an election. The City of Novato commissions the Marin County Registrar of Voters to provide certain election services. For voter information, election policies and procedures, and other election information visit the Marin County Registrar of Voters' website.
The cities and towns of Marin County jointly contract with Emanuels Jones & Associates for legislative advocacy services. Working with the Legislative Committee of the Marin County Council of Mayors and Councilmembers (MCCMC), Emanuels Jones reviews all legislative bills for their impact on Marin and takes action of specific proposals. This work includes advocating for the protection of local revenues during the state's budget process, preserving local control on housing and other issues, and advancing other legislative issues of interest to Marin. The advocate coordinates visits to the Capitol to meet with and talk to state legislators and other state officials.
The City of San Rafael acts as the lead agency for the purpose of the agreement, but all cities and towns share the cost apportioned by assessed value and population. Agreement and Costs Information >>
At this time, the City of Novato does not employ a lobbyist on its staff or as a consultant. The City is a member of the League of California Cities, an association of cities within the state of California. Its mission is to expand and protect local control for cities through education and advocacy to enhance the quality of life for all Californians.